Data Officers and Data Entry Clerk - (ICAP of Columbia University)-Jobs in Kenya

ICAP of Columbia University is working in partnership with the Ministry of Public Health and Sanitation and the Ministry of Medical Services to strengthen HIV Prevention, Care and Treatment services at provincial and district health facilities.

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC).

Applications are invited for the following position to be based in Nyanza and Eastern provinces:

1. Data Officer (4)

Overall Job Function:

Reporting to the Monitoring and Evaluation Officer, the Data Officer will provide data management, support high quality, accurate and timely reports.

Key Responsibilities: Data entry of routine monthly and quarterly data Data reconstruction and computerization from source documents as required Data quality checks against client data from medical records Compilation of monthly reports

Requirements: Diploma in Health Records Information/ Health Information Technology At least 2 years’ experience, preferably at MOH district facility level Database management skills and ability to use statistical software.

2. Data Entry Clerks (4)

Overall Job Function:

Reporting to the Data Manager, the Data Clerk will enter routine data electronically , assist data cleaning and reporting

Key Responsibilities: 

• Accurate entry of routine monthly and quarterly data
• Maintain safe custody of all program data including a system of filing copies of query reports as well as other activity reports
• Regularly follow up with the Data Manager to resolve data inconsistencies and other questionable data attributes
• Carry out data back up and security Help the Data Manager clean data and to generate and compile monthly reports

Minimum Qualifications 

• Diploma in Health Records Information/ Health Information Technology
• At least 2 years’ experience, preferably at MOH district facility level
• Skills in data entry, cleaning, compiling reports
• Database management skills will be an added advantage

All applications including a current CV (attachments bearing both your names and the job title), telephone number, referees, current and expected salary should be sent to the HR and Administration Manager, ICAP, icap.vacancies@gmail.com on or before14th November 2011.

Only shortlisted candidates will be contacted.

ICAP is an Equal Opportunity Employer

www.columbia-icap.org

Data Entry and Upload Officer -(Carbon Zero Kenya)-Job Vacancy (KShs 46,000)

Job Title: Data Entry and Upload Officer

Based at: Nairobi, Kenya

Salary: 46,000KES Gross

Position reports to: Head of Data upload and Evaluation

Job Purpose Summary:

To support the implementation of energy efficient stove project s in Kenya, following Gold Standard and CDM protocol as required through data entry and upload.

Specifically, the DE Officer will screen all Carbon Zero Stove GPS pictures for quality, rename them accordingly and upload them to the relevant online database.

S/he will also ensure all distribution sheets are filled and uploaded as well as scanning and uploading of all carbon transfer forms.

The DEO will also be responsible for filing and storage of all project data (hard copies) and backup and storage of all other project data (soft copy). S/he will also with other relevant data as requested by the Country Projects Coordinator and/or the UK.

Responsibilities and accountabilities:

Main responsibilities

1. Uploading GPS images of stoves
Receive all picture taken by field staff and screen them for accuracy, quality and GPS coordinates as per company standards and procedures
Renaming and editing the images according to the serial numbers
Uploading the images to the Carbon Zero Federation (CZFED)
2. Uploading Distribution sheets
Receiving, organizing and filing of all builders forms/data collectors forms/quality check forms from field staff
Performing quality checks for all the above data ensuring all forms are correctly filled
Enter the relevant data into distribution sheets and upload to the CZFED
3. Uploading of Carbon transfer forms
Receiving, organizing and filing of all Carbon Transfer forms from field staff
Performing quality checks for the above ensuring forms are correctly filled
Scan all forms and store/backup soft copies of the same
Upload all scanned copies to the CZFED
4. Filing and back up of all project data
File all hard copy data for all projects according to company standards and procedures, to provide a comprehensive and clearly referenced audit trail for all project data
Ensure/undertake backup of all soft copy data for all project data
Secondary responsibilities

5. Reporting and documentation
Preparation of progress reports (weekly) for assessment of work conducted and project progress
Monitoring data collection and upload through the use of project data tracking tools
6. Generally
Provide support to the Country Projects Coordinator and the UK office at all stages of the GS and CDM process as required
Responsible for all equipment assigned to you – such as phones, laptops etc
Work as part of the Data entry team, providing help and support to other team members when required
Agree to follow the Code of Conduct as set out by the company for all employee’s
Minimum Qualification and Requirements:
Non-for-profit background
Strong experience in Data Entry and Evaluation
Very good computer skills required
Soft skills and personal work ethics
Good interpersonal skills with the ability to encourage a team-based approach
The ability to communicate effectively (both orally and in writing)
A logical mind with the capacity to overcome difficult problems creatively.
Good organizational skills
To be honest, discreet and trustworthy.
An ability to work quickly and accurately.
An eye for detail.
An ability to work to deadlines
Please email your CV, Motivation Letter with 3 referees to hr@co2balance.com

Closing date for applications: 31st of October 2011 5pm

First interviews in Nairobi or via Skype: week 7th of November

Expecting starting date: week 14th of November

Data Entry Clerk - Education Sector-Job in Kenya

Dynamic People Consulting is recruiting for a Data Entry Clerk for one of its clients in the education sector. The Data Entry Clerk is responsible for collecting, collating, analysing, summarising and generally managing the Departmental Information System.

This begins with data entry and management, updating records, production and updating of process forms, production and updating process manuals, analysis of data and producing reports as is necessary for the smooth progress of departmental processes. Often it also includes interdepartmental data handling.

Duties & Responsibilities

Data Collection

• Devise and prepare data collection mechanisms including forms and frequencies of collection.
• Advice on the best form of data for ease of analysis.
• Manage the collection of site data from the construction supervisors in a complete, accurate and timely manner.

Data Entry

• Enter data into the IT systems and organise it in an appropriate manner suitable for analysis and reporting.
• Device systematised methods of data verification for accuracy and correctness of data analysis and reporting.

Process Forms

• Prepare, modify or update standard departmental and inter-departmental process forms for use in materials requisition, payments and accounting, etc.
• Liaise with Construction Supervisors for production of materials requisition information and records.

Departmental Manuals

• Prepare, modify or update the departmental manuals including process and product manuals, training manuals, etc.
• Devise a systematic method of performing these updates and disseminating the new updates information throughout the department or beyond.

Departmental /Project reports

• Prepare reports as necessary for starting at the project/school level right upto the departmental level.
• Such reports shall include daily, weekly and summative reports on a regular basis.
• Ad hoc reports may be required from time to time.

Qualifications

• KSCE with overall C+ or above with C+ in Maths and English
• Minimum of 3 years experience in data analysis in a busy business environment
• Should have good hands on knowledge of IT systems and packages at least 25 words per minute typing speed.
• Experience with Access database or similar package will be an advantage
• Should be a good planner, well organized and able to meet deadlines without constant supervision
• Should posses an analytical attitude, ability to think outside-the-box and be able to carry out detailed data analysis tasks.
• Should be a quick learner able to adjust to new work environments with ease and enthusiasm.
• Excellent writing and oral communication skills are required including specifically correctness of grammar and language.
• Good communication and relational skills that contributing in a positive, motivating manner to timely meeting of deadlines
• Ability and willingness to accept instructions, accept criticism and positive feedback, while being very adaptable and flexible
• Should be a person of high integrity and able to get a good reference. A certificate of good conduct is essential