Head of Logistics-(Save the Children)- Job Vacancy in Nairobi Kenya

Position: Head of Logistics, based in Nairobi

Contract: 12 months

Salary: Ksh 3.79 million per annum

We are the world’s leading independent children’s charity; we inspire really dramatic change for children around the globe. We work with children in vulnerable situations. Providing safeguards for them against any form of abuse is a priority in all our work. Combining short-term relief with long-term development, our programmes represent a huge undertaking. And this is why we need you.

Save the Children Somalia/Somaliland Programme has been working in Central & South Somalia,
Puntland and Somaliland for over 40 years. Our focus of work includes improving access to healthcare, education and food provision to children and their families.

We are looking for a motivated team player to take up the position of Head of Logistics.

This position is responsible for managing and delivering an efficient and effective logistics support to the Somalia/Somaliland Programme. This includes implementing, monitoring and following up with all logistics teams to ensure that all Logistics policies and procedures of the Save the Children are strictly adhered to.

Some of the key accountabilities will include:

Compliance

• To ensure compliance with donor guidelines and Save the Children’s minimum standards and procedures related to logistics.

Systems Development

• Ensure that the Save the Children Somalia/Somaliland logistics standards, systems, policies and procedures including procurement, warehousing, supply/stock movement control, freight management, asset management, IT, as well as documentation, filling and reporting, are well established and fully implemented in all offices.

Operational and capacity strengthening

• Ensure the progamme as a whole has the capacity to manage effective core logistics has the capacity to gear up logistics capacity to respond effectively to emergencies.
• Provide direct management support, training and mentoring to the Somalia Logistics Manager and to field based logistics staff and providing feedback through the review process as to their performance and capacity to undertake their role.

Person Specification

• At least 10 years national and/or International experience in supply chain management within an emergency context (inclusive of procurement, transport and distribution, warehouse and stock management).
• Relevant Degree or Masters qualification in Logistics, CIPS

For additional information on the job description, working context, person’s specifications,
please visit: www.somaliangoconsortium.org

Applications should be forwarded to: jobssomalia@scuk.or.ke

Application Closing Date: Wednesday 16th November 2011, 15:00 pm

Save the Children is an equal opportunities employer and highly encourages women to apply.

This position is only open to Kenyan nationals

Plan Procurement Coordinator (Tharaka Program Unit) Job in Kenya

Plan is an international humanitarian child centred community development organization, without religious, political or government affiliation.

Plan started its operations in Kenya in 1982 and is committed to protecting and promoting child rights, and to improving the lives and futures of poor children, their families and communities through a child-centred community development approach.

Plan Kenya is seeking to recruit for the position of Procurement Coordinator for Tharaka Program Unit. This position will facilitate purchase of goods and services required while maximising value for money. The position reports to the Administration Manager.

Key Responsibilities

• Procurement of goods and services for the Program Unit
• Manage suppliers databank
• Prepare motor vehicle management reports
• Prepare and maintain up-to date asset register
• Facilitate acquisition and disposal of assets
• Facilitate capacity enhancement of CBOs in procurement and supplies management processes
• Coordinate security issues in the Program Unit

Qualifications, Experience and skills

• Diploma in procurement and supplies management;
• Minimum 3 years experience in procurement and supplies preferable in a reputable organisation;
• Computer literate (Ms-office suite);
• Experience in staff and community capacity building and training is an added advantage;
• Good communication skills and negotiation skills

Plan Kenya is committed to the rights and well-being of children including their protection.

Accordingly, employment is subject to our child protection standards including appropriate
background checks and adherence to our Child Protection Policy.

If you meet the requirements for the above position and would like to be a part of it in our commitment to children, please send a detailed and updated curriculum vitae, current remuneration and contacts of three professional references, including you current/latest line manager to jobs.plankenya@plan–international.org, to be received by latest 21st September 2011. 

Your email (or Envelope) should bear the job title of the position you are applying for as the subject.

You are invited to read more about Plan in our website www.plan-international.org.

We regret that only short listed candidates will be contacted.

Procurement Officer - WWF Kenya Country Office (KCO)-Job Vacancy in Nairobi, Kenya

WWF - The global conservation organization, Kenya Country Office (KCO), is seeking to recruit:

Procurement Officer

To be based in Nairobi, Kenya.

Under the supervision of the Operations Manager, the Procurement Officer will be in charge of the procurement function of KCO and will provide principal and central support to KCO field offices and the WWF sub - regional programme office (ESARPO).

Major duties will include but not limited to:

• co-ordination and facilitation of the procurement requirements of the KCO and sub-regional programme office on the basis of the Procurement policy guidelines;
• maintain an up to date list of suppliers for the country office as well as for the individual projects using the WWF procurement policy;
• creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached;
• ensuring that invoices received reconcile to purchase orders created and matching receipts to purchase orders;
• carries out monthly closing procedures, including month end reconciliations and adjustments;
• liaises with government authorities and NGO’s to provide logistical support in co-ordinating deliveries of programme supplies and in obtaining customs clearance for imported goods;
• provides the regional Operations Manager (in his role as Budget Co-ordinator) with costing information on goods and services for use in project budgeting;
• implements and maintains a Fixed Asset Register as per policy for use throughout the country with a centralised asset database supplemented by site registers;
• ensures that physical inventories of the Programme's assets are carried out at all sites, in accordance with the WWF-International Field Operations policies and procedures;
• contributes to the periodic update of procurement policy and ensures implementation on the basis of Field Operations Manual.

The incumbent must possess:

• Bachelors degree in Business Administration/Social Sciences with Procurement Option or major;
• at least 3 years in an international NGO or private sector in a similar or related job;
• excellent administrative/managerial and time management skills;
• an outgoing personality and a self-starter;
• excellent communications and interpersonal skills, with ability to work in teams in a multi-cultural environment;
• ability to analyze, set priorities and complete tasks with minimum supervision to strict deadlines;
• must have initiative and a flexible, friendly and co-operative personality;
• excellent computer skills (windows environment, MS Office and ESP).
• knowledge of Oracle ESP will be an advantage;
• fluency in English and Kiswahili;
• adherence to WWF’s values, which are: Optimistic, Engaging, Determined and Knowledgeable.

Interested candidates who meet the above requirements should email a cover letter and CV to the Human Resource Manager, WWF-KCO - HResource@wwfesarpo.org not later than 14 October 2011. 

Stores & Procurement Assistant (Male) (San Valencia Ltd) Job in Nairobi Kenya (KShs 16,500)

My client, San Valencia Ltd, a leading player in the hospitality industry, would like to fill the following position in their organization.

Stores & Procurement Assistant (Male)

Reports to: Business Manager (Supply Chain)

Location: Nairobi.

Start Date: Mid October, 2011 or earlier if possible

Duties and responsibilities:

• Maintaining the suppliers register and participating in month end inventories.
• Receiving goods from suppliers and dispatching them to the relevant destinations.
• Processing orders for goods and services.
• Liaising with internal customers with regard to their requisitions for supply of goods and services.
• Tracking orders made to ensure timely receipt of the same.
• Recording all purchase transactions and updating purchase records on the online system.
• Compiling support documents necessary for payment for goods and services.
• Conducting market surveys on sources and availability of supplies.
• Ensuring that stock houses are kept tidy and temperatures for either cold or dry holding are within the acceptable range.
• Assisting in the disposal of idle assets.
• Perform any other duties that may be assigned by the Business Manager.

Person Specifications:

• A diploma in Purchasing and Supplies from a recognized institution.
• At least one year’s working experience in purchasing and supplies management.
• Demonstrable experience in the use of inventory management software.
• Good written and oral communication skills.
• High level of integrity and ethics.
• A team player with strong analytical skills.
• Should have a certificate of good conduct.
• Possession of a food handler’s medical certificate from a city council recognized institution will be an added advantage.

Terms of Employment

• This is a two year renewable contract.

Remuneration

The gross pay for this position is Ksh.16, 500 per month.

How to apply

All prospective candidates should send their application letters and current resumes by email to kmbui99@gmail.com by 24th September, 2011. 

Application letters should be addressed to the Recruiter, P.O. Box 30800 00100 Nairobi and should not exceed two pages. 

Copies of certificates and recommendation letters should not be sent at this stage.

Applicants will not be charged any fee for services rendered. 

Only shortlisted candidates will be contacted. 

Programme Manager -Independent Medico-Legal Unit (IMLU)-Job in Nairobi Kenya

The Independent Medico-Legal Unit (IMLU) is a non-governmental organization that seeks a Just World free from Torture by promoting the rights of torture victims, survivors and protects all Kenyans from all forms of state perpetrated torture by advocating for policy reforms, monitoring government adherence to human rights, rehabilitating victims of torture and capacity building of key stakeholders.

Job Title: Programme Manager

Location: Nairobi with frequent travel

Position: reports to Executive Director

Duration: 1 year renewable on performance

Required: Immediate

Overall purpose of the job: Responsible for providing leadership, coordinating and overseeing all programme activities

Key Duties & Responsibilities

1. Programme Monitoring and Evaluation

• Leadership of all organizational monitoring and evaluation interventions
• Review IMLU monitoring and evaluation plan with a view to improving on institutional internal and external accountability
• Monitor programme progress and performance in relation to established work plans and objectives and propose corrective measures as required
• Strengthen partnership and coordination with partners and stakeholders within the context of the programme implementation
• Provide technical support to programme officers in monitoring, evaluation and learning

2. Fundraising and Reporting

• Lead in the development of programme proposals, work plans and budgets
• Lead in preparation and timely submission of donor reports
• Support the executive director in donor liaison
• Provide programme updates and briefs to management, board and stakeholders
• Coordinate and ensure timely delivery of internal/external evaluations of the programme as required.

3. Line management

• Assist the executive director in performance management of programme officers, including mentorship, guidance, training and development.

Qualifications

• Masters degree in social sciences, law or other relevant area plus 6 years relevant working experience.

or

• Undergraduate degree with 8 years relevant working experience.

Competencies

1. Professional

• A good understanding of “Project Cycle Management” and “Monitoring and Evaluation”
• Demonstrated knowledge and experience in human rights issues
• Demonstrated professional experience in the use of innovative management tools and instruments to improve efficiency, effectiveness, accountability and transparency
• Skills in results-orientated programme development and implementation
• Excellent analytical, writing and advocacy skills
• Proficiency in computer skills

2. Management and Leadership

• Ability to facilitate and encourage open communication in the team
• Ability to set priorities and produce timely and quality outputs
• Proven track record of excellence in management and ability to delegate appropriate responsibility, accountability and decision making authority;
• Proven record of building and managing teams and creating an enabling work environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff.

Application Procedure:

If you believe you have the talent we are looking for, have passion and commitment to human rights and your experience and qualification matches the above, you are invited to send your application letter and CV, including your current salary, expected remuneration, three professional referees and day time telephone contacts to jobs@imlu.org with the subject matter PROGRAMME MANAGER by 4pm, Tuesday, 20th September 2011.

Merchandiser Jobs in Kenya-(Salary - 13,000 + Transport + Airtime)

Our client, a fast moving consumer good firm is looking forward to recruiting a Merchandiser.

The position is responsible for supporting the sales of company products through monitoring and managing movement of products in supermarkets.

The job holder must ensure goods are well displayed at all times and in strategic position to influence consumer demand.

Major Responsibilities

Product Display Management

• Ensure Company products are displayed as per Company standards.
• Liaise with Store Manager and negotiate for strategic display sites.
• Set up special displays as instructed by Sales & Marketing Manager.

In-Shop Stock Management

• Facilitation and collection of orders
• Establish stock levels across all the SKU’s through the use of stock check list.
• Monitor product movement on day to day basis in every outlet.
• Undertaking transfer of stocks in to other outlets to manage stock excesses

Collection of payments

• Delivering invoices and statements.
• Using dues aging analysis to demand payment.
• Collection of cheques.

Promotion Participation

• Confirmation of stock levels prior to promotions.
• Coordinating and supervising promotions.
• Obtaining sales data for use in evaluating promotion effectiveness.

Market Intelligence

• Observing product movement, special offers and promotion of competitors
• Carrying out weekly surveys to determine competitor’s prices.

Preparation of reports

• Daily sales reports
• Weekly stock checklist
• Monthly competitors price mapping reports

Financial Responsibility

Qualification

• Minimum requirement –Diploma in Sales & Marketing or relevant field.

Experience

• At least 2 years practical experience in a similar position.

Core Competencies

Knowledge & Skills

• Product knowledge
• Communication Skills
• Selling skills

Behaviour & Attitude

• Customer Service Orientation
• Proactive
• Flexible
• Team player

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title on the email subject. Via email to: jobs@staff-kenya.com

Please indicate current or last salary.

The Recruiting Manager
Corporate staffing Services
Suite 3, 13th Floor, Development House,
Moi Avenue, Nairobi.

N.B: We do not charge any fee for receiving your CV in our database no for interviewing.

Procurement Specialists and Procurement Assistants (Kenya Agricultural Productivity and Agribusiness Project (KAPAP) ) Jobs

Republic of Kenya

Ministry of Agriculture

Kenya Agricultural Productivity and Agribusiness Project (KAPAP)

The Kenya Agricultural Productivity and Agribusiness Project (KAPAP) is a Government of Kenya Project implemented with support from the World Bank.

The Project is operating in the following counties/regions: 

• Nyandarua 
• Meru Central
• Nyeri 
• Busia
• Taita-Taveta 
• Kakamega
• Tana River 
• Butere Mumias
• Kilifi 
• Trans Nzoia
• Kwale 
• Nakuru
• Meru 
• West Pokot
• Embu 
• Siaya
• Makueni
• Homa Bay
• Garissa 
• Wajir

In an effort to enhance the procurement function in the Project, the Ministry of Agriculture, intends to apply part of the Project funds to recruit a Community Procurement Specialist to be based at the National Project Management Office and a team of twenty (20) Procurement Assistants (PAs) to be based at the above Regional Service Units.

1. Terms of Reference for Community Procurement Specialist

Overall Scope of Work:

Provide technical support on the general direction and overall management of community procurement system for the Kenya Agricultural Productivity and Agribusiness Project (KAPAP) and Kenya Agricultural Productivity Sustainable Land Management Project (KAPSLMP).

Specific Responsibilities and Tasks: 

• Provide technical assistance to the KAPP Secretariat (KS) and Regional Service Units (RSUs) in the implementation of procurement activities for the communities and farmer groups supported under the Project in accordance with the provisions of the Financing Agreement;
• Provide support to KS, the RSUs, communities and farmer groups in procurement of goods and services in accordance with the Government, World Bank procurement guidelines, and in accordance with community and farmer grant manuals;
• Provide support, backstopping, training and supervision of Procurement Assistants based at the RSUs;
• Provide training and capacity building of community and farmer groups supported by the project to enhance their ability to efficiently procure goods and services;
• Review community and farmers procurement procedures and advice on areas to be strengthened including development and revision of the procurement plans, manuals and guidelines;
• With other staff of KS and RSUs, undertake regular and random verification/monitoring of the procurement of goods and services at the RSUs and at community/farmer group level
• Assist KS, RSUs and the Communities in ensuring proper filing system for all relevant procurement documents in the project and prepare needed reports & documents;
• Prepare, update and assist on the implementation of procurement plans for goods and services for the project
• Assist KS and RSUs to address any procurement complaints that my arise
• Assist in the development of an ICT based database for KS and RSUs
• Perform other duties related to community procurement as assigned by the National Project Coordinator

Description of Relationships:

The Community Procurement Specialist shall report directly to the National Project Coordinator and shall provide, on a regular basis a written accomplishment/performance report.

The Specialist will work closely with the project procurement specialist and other staff.

Qualifications: 

• A university degree in Purchasing and Supplies Management, or Commerce (Supplies Management option), Business Administration from a recognized institution, or other related fields;
• Seven (7) years experience with at least 3 years experience in donor-funded community development project implementation.
• Literacy in communication and ICT applications

Other desired qualifications and skills: 

• Relevant professional experience in procurement, contract management, and project management or other related area.
• Experience and training in community development projects.
• Excellent oral and written communication skills in English and Kiswahili
• Proactive team player, high integrity, efficient and self supporting

Job Location:

National Project Management Office located in Nairobi; however, occasional travel to field offices or to other sites may be required to provide support to meetings and activities.

2. Terms of Reference for Procurement Assistants (PAs) Regional Service Units (RSUs).

Primary Functions:

The Procurement Assistants will provide necessary support to ensure efficient and effective utilization of farmer grant resources at the community level.

This will require building the necessary capacities of the farmer groups and their leadership to enable the groups to operate as business entities and have strong and sustainable management structures.

Duties and responsibilities include: 

• Assist the farmer groups to identify and to draw specifications for goods e.g. equipment/machinery and services.
• Assist farmers identify reliable suppliers of such goods and services where necessary, help the farmers fill out the necessary procurement documents.
• Oversee that all procurement documents and records are properly filed; securely stored and necessary returns are filed with respective authorities.
• Distribute all necessary circulars and guidelines issued by the KAPAP Secretariat (KS) and RSUs to the relevant management structures of the farmer groups.
• Interact with KAPAP service Providers to support farmer groups to undertake procurement in accordance with the established procurement procedures.
• Assess the capability of the farmer groups’ officials managing the stores and advice the farmer groups on the capacity requirements and to assist them to achieve the optimum capabilities of manning the stores.
• Train the farmers and group management on modalities to implement procurement activities in their grant proposals.
• Maintain copies of the constitution of the groups, farmer grant contract agreements and all guidelines and circulars issued by the project management.
• Constantly sample procurements made by farmer groups, test their compliance in regard to rules and regulations contained in the Farmer Grant Manual.
• Monitor activities of farmer groups and report as scheduled.
• Perform any other duties that may be assigned by the RSU Coordinator.

Requirement for appointment:

Procurement Assistants will be required to be familiar with the operational local area for which they choose to submit their application and should have the following minimum qualifications. 

• Diploma in Purchasing and Supplies Management from a recognized institution.
• Fluency in English, Kiswahili and local dialect spoken in the region of their choice.
• Should be well versed in World Bank procurement Guidelines.
• Proactive team player
• High integrity, accurate, efficient and self supporting.
• Computer literate.
• Knowledge of the purchasing, current markets and trade conditions.
• At least two years of experience in procurement activities.

3. Terms and Conditions of Service:

The Community Procurement Specialist and the Procurement Assistants will initially be appointed on a one year contract including a 3 months probation period. Contract extension will be subject to satisfactory performance and availability of funds.

4. Application

If you believe that you can clearly demonstrate your ability to meet the requirements indicated above, please submit your application with a detailed CV stating your current position and clearly indicating the position and the region of your interest to reach the Permanent, Ministry of Agriculture on or before 10.00 a.m. on 1st September, 2011.

The applications received after the deadline or from applicants who do not meet the minimum qualifications as specified above will not be considered but all the applicants will be informed accordingly.

Permanent Secretary,
Ministry of Agriculture, Kilimo House
Cathedral Road
P.O. Box 30028 -00100
Nairobi 

Procurement Manager Job vacancy in Kenya - Manufacturing Company

A fast growing manufacturing company and a major player in personal care and consumer products with presence in over 10 African countries wishes to recruit additional associates as part of its expansive penetration program.

Procurement Manager

The successful candidate will be responsible for developing, leading, and implementing procurement, planning, and logistics processes to ensure timely availability of quality and optimal cost of raw materials, finished products and services to support achievement of company objectives

Duties and Responsibilities

• Implementing and deploying the procurement strategy and policies through appropriate plans
• Implementing the strategic selection of suppliers and monitoring their performance to maximize quality, service and cost
• Developing and managing supplier relationships
• Bench marking and implementing professional best practice policies and procedures in procurement to achieve cost reduction
• Ensure compliance with relevant legislation and standards
• Training, motivating and evaluating departmental staff to achieve highest levels of performance
• Ensure compliance with inventory holding levels internally.
• Examining the procurement processes and taking remedial measures for cost reduction
• Overseeing the tendering process from bid document preparation to contracting.
• Identification of reliable sources of supply and ensuring that the flow of materials remains unhampered.

Skills and Specification

• Strong verbal and written communication skills.
• Strong interpersonal skills as he has to maintain very good relationships with different sets of people.

Education and Qualifications

• Bachelor’s degree in Supply Chain Management or a related field from a recognized University
• Higher Diploma in purchasing and supplies management will be an added advantage
• Basic knowledge in Accounting
• Registered KISM Member.
• Modern Supply Chain Management
• Experience in Overseas Sourcing
• Wide experience ( 5 years and above) in procurement and sourcing in a busy organization
• Familiar with Instruments of relevant government legislations and requirements regulating and Governing imports.
• Experience in manufacturing industry will be an added advantage.

Interested and qualified applicants who wish to be considered for the positions are invited to direct their applications, stating the position they are applying for in the subject line to:- hrv2013@gmail.com

So as to be received latest by 29nd August, 2011 attaching a detailed CV stating your age, education, professional qualifications, experience, current remuneration, names, telephone and e- mail contacts of three referees.