UN Women Administrative Associate Job vacancy in Nairobi Kenya

Administrative Associate 

Type of Appointment: Fixed Term Appointment

Post Level: ICS 06

Duty Station: Nairobi

Starting Date:January2012

Duration: 1 Year

Application deadline: 2nd December 2011

The Administrative Associate reports to the Head of Country Office for guidance and is responsible for performing a variety of finance and administrative tasks and services in the CO ensuring timeliness, accuracy and compliance with UNW rules, regulations, processes and procedures and promotes a client, quality and results oriented approach.

The Administrative Associate works in close collaboration with the Finance Associate in the location as well as with operations, program and other teams in the office and SRO to exchange information and ensure consistent service delivery.

Summary of Key Functions

• Administrative support services
• Support to administration of budgets
• Support to the administration of procurement services
• Receptionist services
• Facilitation of knowledge building and knowledge sharing

Qualifications and Experience

• Completion of Secondary education is required. First University Degree in Business or Public Administration or Social Sciences desirable but not required.
• Minimum of 6 years of experience in administration is required, in a large corporation or organization is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Application procedures

Interested and qualified persons should apply on the UNDP Kenya Recruitment eportal located at http://www.ke.undp.org on or before 2nd December 2011. Click on “e Recruitment Portal” under“Human Resources” and submit your application online.

Applications received via other means will not be accepted.

Additional considerations

1. Applications received after the deadline will not be considered.
2. Acknowledgements will be sent only to applicants who strictly meet the requirements of the post.
3. UNDP as a matter of practice does not charge any application, processing or training fee at any stage of the recruitment

“UN WOMEN is an equal opportunity employer which strives to achieve overall balance in its staffing patterns”.

Project Assisstant -(world Agroforestry Centre) -Jobs in Kenya

VACANCY: PROJECT ASSISTANT

About our organization

The World Agroforestry Centre is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 23 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

To learn more about our organization, please visit our website: www.worldagroforestry.org

About the position

The Project Assistant will be charged with the responsibility of assisting project leaders with the administrative and logistical management of projects in the East African (EA) region. He/she will report directly to the project leaders but will be under the supervision of the Programme Administrator. The position will be based at the EA regional office located at ICRAF Headquarters in Nairobi.

Duties and responsibilities

·         Assist in execution and monitoring of project activities in liaison with project leaders

·         Processing of project payments to partners

·         Following up with the project Finance Assistant to ensure that quarterly project reports are done in a timely manner and expenditures are a reflection of approved budgets

·         Assisting in compiling donor reports while complying with donor reporting requirements

·         Drafting letters/reports, scheduling appointments and providing support in development of presentations and public awareness materials

·         Making logistical arrangements for seminars, workshops, study tours, conferences and coordinating travel arrangements for incoming and outgoing missions

·         Liaising with procurement and finance offices for timely purchase of project goods and services

·         Any other related duties as assigned by the supervisor.

Requirements

·         Bachelor of Business Administration/Social Degree or relevant degree

·         A Post Graduate Diploma in project management will be an added advantage

·         At least 3 years’ experience in project administration

·         Good understanding of budgeting and financial management procedures

·         Proficiency in database applications and MS office suit

·         Experience in an NGO or international organization environment will be an added advantage

·         Must be a Kenyan citizen.

Terms of offer

The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment. We believe that staff diversity promotes excellence and strongly encourage applications from qualified women. This position is on local terms and will be for an initial period of two (2) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.

How to apply

Applications for the position must include:

·         A cover letter illustrating your suitability for the position against the listed requirements

·         A detailed curriculum vitae

·         The names and addresses of three referees, including telephone, fax numbers and email addresses.

All correspondence should be addressed to the Human Resources Unit, World Agroforestry Centre (ICRAF), PO Box 30677, 00100 Nairobi, Kenya OR via email: icrafhru@cgiar.org and should indicate “Application for a Project Assistant” on their application letters and email submissions.

Applications will be considered until 05 November 2011 or until a suitable candidate is identified and selected.

Please note that only short-listed applicants meeting the above requirements will be contacted.

 

Senior Administrative Assistant -(UN World Food Programme Somalia)- Job in Nairobi Kenya

UN World Food Programme – Somalia 

Job Advertisement 

Vacancy Announcement No.VA-022/2011

Post Title: Senior Administrative Assistant 

Post Grade: G6

Duty Station: Nairobi

Contract type: Fixed Term (FT)

Closing date: 19.10.2011

Organizational background

The World Food Programme Somalia activities include food assistance relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.

This position is only open to qualified Kenyan nationals. Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:

Under the general supervision of the Senior Administrative Assistant and the overall supervision of the Administrative Officer the Senior Administrative Assistant will carry out the following duties;

• Organize and facilitate the administrative work of the office including the establishment of internal procedures and tracking systems for correspondence and documents;
• Prepare and maintain a selected number of administrative control records, and automated reports related to fuel consumption, vehicle maintenance and vehicle stock cards, for both Country and Area Offices in Somalia;
• Verify that works are done in accordance with corporate standards and within established deadlines;
• Respond to complex queries from a variety of sources by producing targeted information or by re-directing to the most appropriate source;
• Review correspondence or information materials relevant to the area of work prepared by other support staff;
• Prepare and/or consolidate complex reports, documentation including the production of forms, tables and charts, prepare complex correspondence, briefing notes and other documentation as requested;
• Prepare and maintain service contracts, including auditing invoices against the goods and services provided, processing and monitoring of payments;
• Guide, train and daily supervise junior support staff engaged in the different administrative services including statistics, finance, programme, human resources activities and/or other related areas;
• Undertake field missions or maintain contacts with WFP’s field offices to provide administrative assistance and guidance.
• Perform other related duties as required.

Minimum Qualifications

Education:

• Secondary school education.
• Training in administrative field supplemented by commercial or related courses is desirable.

Experience:

• At least five years of progressively responsible work experience, including at least three years in administrative services. 
• At least one year at G5 level or equivalent.

Language:

• Fluency in both oral and written communication in English.

Knowledge: 

• Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. 
• General knowledge of UN system administrative policies, rules, regulations and procedures.

Quoting standard WFP Somalia VA:

Apply on-line by completing the Personal History Form P11 available on the following link 
http://www.unon.org/docs/P11.doc

Quote the Vacancy Announcement No. and the job title on the Personal History Form P11, 

Applications not clearly showing the VA No indicated above will not be considered.

E-mail: Somalia.Hr@wfp.org

For external applicants inside Somalia only, sealed envelope addressed to The Human Resources Officer, (to be dropped at the reception of the nearest WFP office in Somalia).

For UN staff members the two latest appraisal forms MUST be attached.

Hand delivered applications are no longer accepted at the Nairobi office

Applications received later that the deadline will not be considered.

Only short listed candidates will be contacted

Project Director/ Chief of Party - jobs in Kenya

Closing Date: Wednesday, 30 November 2011

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is one of the world's largest organizations working in the prevention and treatment of HIV/AIDS and is the leading organization in the prevention and treatment of pediatric HIV/AIDS. In Kenya, EGPAF works with international donors, national stakeholders, and non-governmental organizations to deliver high quality health services to populations most in need. EGPAF is seeking a Chief of Party (COP) / Project Director for anticipated released of a USAID-funded National Level Service Delivery Project. The position is contingent upon award of the proposal.

Essential Duties and Responsibilities The COP will provide management, programmatic, and technical leadership for project implementation . The COP will be responsible for the overall strategic and programmatic direction of the project, including financial, administrative, operational support, and management. The COP will report to EGPAF- Kenya's Country Director, and will be responsible for the oversight of project activities driving the delivery of results for the donor.

Required Qualifications

·        MPH, MD, MBA, or similar degree/education level.

·        Experience managing large donor-funded projects, delivering results against a complex set of programmatic activities, experience in Kenya is a plus

·        At least ten years successful experience managing US government grants or cooperative agreements with particular experience with PEPFAR and GHI an asset.

·        Demonstrated experience in managing a team of professional project staff.

·        Fluency in English.

EGPAF will also be seeking qualified candidates to fill additional anticipated project positions, including Operations Manager, Finance Manager, and Technical Advisors in HIV/AIDS, Maternal and Child Health, Nutrition, heath system Strengthening and other areas.

Candidates: Interested candidates should send a CV and cover letter to kenyarecruitment@pedaids.org