ACTED - Compliance Officer, Project Manager, Water Technician, Disaster Risk Reduction Officer, Livelihood Specialist and Project Officer-Jobs in Nairobi, Baringo and Northern Kenya

ACTED (Agency for Technical Cooperation and Development) is a non- political and non-confessional international NGO founded in 1993 and headquartered in Paris, France.

The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future.

ACTED is looking for professionally confident, self-motivated, experienced and committed team players to fill the below positions in Nairobi, Baringo and Northern Kenya regions.

1. Compliance Officer (Nairobi)
 

Responsibilities and Duties

• Compile and file all key project documents related to financial, logistics, administrative, and programme information in the designated project FLAT (Finance, Logistics, Administration Team) folder. During this time the Compliance Officer should ensure that all FLAT folders are duplicated (photocopied) regularly with any arrival of a new document and sent to HQ on time.
• Follow-up of the FLAT process at base level by ensuring the regular (fortnightly) transfer of the project(s) FLAT documentation to the capital office,
• At the end of the project, ensure the centralization of all FLAT folders at the Capital office.
• Provide timely supplementary quality control of the FLAT documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action; This process can be integrated into a specific internal audit process under the guidance of the Country Finance Manager and/or the Country Director.
• Conduct a monthly market-price survey of the materials/services identified the current country market basket (frequently procured items/services).
• Facilitate and report compliance of all Audit recommendations/Action plans under the authority of the Country Director and provide accurate feedback immediately.
• Comply with the Audit Department Code of conduct.
• The FLAT/Compliance Manager is responsible for preparing a monthly FLAT report summarising the compliance status of on-going projects and reporting on compliance tests performed in the previous period.
• Facilitate the preparation of external audits in coordination with the Country Director and ACTED Compliance department at the Head Quarter in Paris.
• Conduct internal Compliance reviews ensuring that Organizational procedures are being consistently followed and prevent fraud risks.
• Report the updates of the FLAT situation for all projects during the country FLAT meetings
• Alert in a timely and diplomatic manner of any compliance problem or fraud identified.

Required Profile

• A Degree in Commerce/Business Administration (Accounting/Finance Option) from a recognized University or equivalent preferably pursing ACCA professional Stage or CPA Part 3
• Proficiency in Microsoft Office software package is a must.
• A minimum of 2 years experience in a similar position is desired.
• Ability to coordinate diplomatically and independently with other departments.
• Confident person with ability to clearly articulate concepts and policies
• Ability to maintain integrity and professionalism
• Independent person willing to actively contribute to a complete transparency of the organization processes
• Able to work with limited supervision
• Highly motivated and ability to work with culturally diverse groups of people
• Willing to travel to ACTED bases up country regularly

2.    Project Manager (Northern Kenya)

Responsibilities and Duties:

Project Cycle Management

• Project implementation: 
• Project reporting requirements:
• Ensure that technical quality and standards are maintained:
• Ensure Project Relevance & Identify Best Practice/Lessons Learnt:

Oversee Project Staff and Security

• Guide and direct project staff
• Oversee staff security

Ensure external representation of ACTED in relevant sectors

• Participate in meetings at local level, and ensure visibility amongst local authorities and aid actors.
• Share minutes and main points with Area Coordinator/Reporting
• Organize donor visits/other visits under supervision of AC

Requested profile

• Bachelors of science, Project Management, Community Development or a related field with at least 5 years experience implementing community projects for an NGO.
• A Kenyan National who is well conversant with regions in Northern Kenya
• Excellent written and verbal communication skills.
• Previous experience in emergency programs implemented in drought stricken areas by humanitarian organizations is an asset;
• Familiarity with the aid system, and ability to understand donor and governmental requirements;
• Collaborative team player experienced working with local partners, school communities, community health workers and government officials.
• Competency in report writing; organizational and interpersonal skills.
• Flexibility and willingness to work under pressure.

3. Water Technician (Northern Kenya)

Duties and Responsibilities

• Supervising rehabilitation of dams/pans and construction/rehabilitation of sand dams and rock catchments.
• Ensuring materials delivered to sites are kept in safe custody and properly utilized;
• Ensuring the safety of skilled and unskilled labour during construction phase;
• Supervising the pump mechanic during repairs and installation of pumps;
• Keeping proper records of rehabilitation and constructed works;
• Preparation of bill of quantities and simple designs of water facilities;
• Reporting to the Engineer on weekly basis on work progress;
• Pumping tests for the developed wells and recommending appropriate pumps to be installed;
• Community mobilization during implementation of the project;
• Ensuring that environmental aspect of the project sites are well incorporated during construction phase;

Required Profile

• A Degree/higher diploma in water Engineering, Water Resources Management or equivalent study from a recognized institution,
• A professional with at least two years experience in the design and analysis of water delivery systems and wastewater collection, water and wastewater treatment, and project management.
• Have a working knowledge of water chemistry and of pump designing.
• Have an existing favourable working relationship with local water and wastewater entities. The position emphasizes the design, analysis, and plan set preparation for a variety of water and wastewater
• Project management experience is desired. Experience with successful proposal writing is an added advantage.
• Possess excellent analytical skills

4.  Community Managed Disaster Risk Reduction Officer (East Pokot, Samburu County)

Duties and Responsibilities:

• Manage ACTED’s DRR Activities;
• Facilitate the group action planning process and identify the appropriate learning activities to be integrated;
• Establish the DRR Unit’s work plans according to the projects schedules;
• Carry out ground working activities in preparation for the selection of beneficiaries and subsequent establishment of Community Disaster Management Committees (CDMC);
• Select CDMCs following criteria agreed by ACTED and the communities;
• Guide CDMCs to put in place and regularly update the appropriate records and reporting formats where necessary;
• Mentor the CDMC groups and build their managerial and entrepreneurial skills to enable them become self-reliant;
• Bi-weekly reporting;
• Any other duties that may be assigned by the Program Manager.

Required Profile

• A degree or higher diploma in community development and project management, development studies or social science from a recognized institution.
• At least two years of involvement in the community work; mobilizing, counselling and or training communities-Having worked with an NGO is preferable.
• Possess skills in proposal and report writing, project cycle management and participatory monitoring and evaluation of projects
• Excellent written and verbal communication skills
• CMDRR training by IIRR an added advantage
• Flexible and ability to work under pressure in emergency situations.
• Strong commitment to the organization’s mission, vision and strategies
• Ability to manage time, multitask and prioritize
• English & Kiswahili efluency are minimum requirements. Fluency in Samburu, Pokot& Turkana local languages desired and an advantage

5. Livelihood Specialist (Samburu and East Pokot)

Duties and Responsibilities:

• Provide overall coordination and management of the livelihood department on various project implementation processes.
• Together with Acted’s Appraisal monitoring and Evaluation Unit (AMEU) develop project implementation plans and reports according to approve ACTED and donor standards.
• Coordinate with the field teams and AMEU to prepare project monitoring and evaluation plans.
• To set up, plan, supervise and monitor the project to ensure the successful implementation of all projects activities, the generation of planned outputs and attainment of key project objectives.
• To ensure that all activities undertaken are appropriately documented (agreements/Mous with relevant authorities, attendance sheets in training curricula, beneficiary lists beneficiary business plans and accounts when relevant etc.)
• To manage the field staff working with field schools (FFS/PFS/APFS) and women groups,provide them with advice and ensure technical backstopping.
• To undertake biannual appraisal of staff under his responsibility.
• To budget and monitor project expenditures to ensure the are in line with ACTED and donor requirements.
• To organize and attend internal and external coordination meetings.
• To produce a departmental internal report on bi-monthly basis.
• Any other duties that may be assigned by the Program Manager.

Required Profile

• A degree or a higher  diploma  in Social Work, Community Development or a related field/ discipline from a recognized institution.
• Good reputation within the community.
• Experience with grassroots initiatives in rural areas and interacting with community members.
• Experience with participatory community development principles and practices preferred.
• Ability to show initiative and function effectively in loosely structured, complex work environment that is constantly and rapidly changing
• Patient and optimistic approach to problem-solving, good communication and facilitation skills
• Ability to carry out responsibilities independently with minimal technical support from within the program organization
• Experience VICOBA/VSLA trainer will be an added advantage
• Knowledge in participatory rangeland management will be an added advantage,
• PFS Master Trainer, as well as being from a pastoral background are added advantages
• Ability to travel in field
• Good oral and written communication skills
• Excellent interpersonal skills and a good team player.
• English & Kiswahili fluency are minimum requirements. Fluency in Samburu, Pokot& Turkana local languages desired and an advantage

6. Project Officer (Mandera County)

Duties and Responsibilities
•    To assist Project Coordinator in engaging communities and contractor for a timely completion of activities;
•    Field supervision of contracted works;
•    Assist Project Coordinator with providing regular reports;
•    Any other duties assigned by the Project Coordinator.
•    Collect group information
•    Collection, appraisal & development of project proposals;
•    Monitor the Project
•    Make weekly reports to be submitted to immediate supervisor
•    Coordination with local government officials and NGOs;
•    Any other duties that may be assigned by the Project manager/ Coordinator.
Required Profile

• A degree in sociology, Project Management, Community Development or a related field
• A Kenyan National from Mandera region who is well conversant with other regions in Northern Kenya
• Excellent written and verbal communication skills.
• At least 3 years of work experience in emergency programs implemented in drought stricken areas by humanitarian organizations is an asset;
• Effective implementation, monitoring and evaluation and communication skills
• Familiarity with the aid system, and ability to understand donor and governmental requirements;
• High integrity, excellent team relations, planning and time management skills.
• Flexibility and willingness to work under pressure.
• Basic computer skills

Application Procedure

Applications should be submitted by email to: nairobi.jobs@acted.org with the subject line being the position applied for before 5pm on the closing date of 8th June 2012.

Each application package should include the following: 

• Cover letter with the applicant’s current contact information; 
• Resume (including detailed work experience, education certificates/degrees); 
• References (minimum of three, with complete contact information).

Please note:-

Short listing will be done on ongoing basis.

Only the shortlisted candidates will be contacted.

ACTED is an equal opportunity employer.