Administrative Assistants (Admissions and Examinations)-(Eastern and Southern African Management Institute (ESAMI))- Jobs in Arusha Tanzania

The Eastern and Southern African Management Institute [ESAMI] seeks the services of suitably qualified persons to fill the following positions at its Headquarters in Arusha, Tanzania

1. Administrative Assistant – Admissions

Qualifications

A holder of University degree in Secretarial and management studies or any other relevant field with not less than three (3) years’ relevant experience in a Training Institution, private sector or donor funded organizations.

Duties and Responsibilities

Perform all Secretarial and Administrative support services in the Admissions Office for effective management of the Business School admissions including;

• Provision full Secretarial and Administrative services
• Preparing student admission letters, related documentation;
• Handling student registration and IDs and filling
• Record keeping and maintenance;
• Organizing stationery for classes;
• Handling attendance registers, application and evaluation forms;
• Handling lecture notes and other classroom management related issues
• Preparing DSA and travel requests for ESAMI Lecturers and Adjunct Lecturers;
• Preparing imprest requests for Field Offices;
• Manage the office mail and correspondences
• Administration of Faculty and Academic Board meetings, Summer School, Thesis Defense, Graduation, and Conferences;
• Any other duties as may be assigned from time to time

Competence and Skills

This position calls for strong organizational and communication skills among others;

• Computer literacy especially in MS-office applications, email and internet
• Interpersonal skills
• Planning skills
• Record keeping and retrieval skills
• Excellent attention to detail
• Ability to work on tight deadlines
• Strong team player and orientation towards teamwork

2. Administrative Assistant – Examinations

Qualifications

A holder of University degree in Secretarial and management studies or any other relevant field with not less than three (3) years’ relevant experience in a Training Institution, private sector or donor funded organizations.

Duties and Responsibilities

Perform all Secretarial and Administrative support services in the Examination Office for effective management of the Business School Examinations including;

• Provision of full secretarial and Administrative services and general office management
• Receiving exam scripts, projects and theses and recording them
• Distributing exams, projects and theses to Lecturers
• Receive electronic student Projects and distribute electronically to the Lecturers for marking and maintaining a register of the e-Projects received;
• Receiving and filing marked exams, projects and theses
• Dispatching exam papers to Field Offices and other Centre’s, and maintaining a register of the same
• Handling student records and filling system
• Handling stationery for examinations
• Handling student certificates and transcripts;
• Handling administration related issues;
• Manage office mail and correspondences
• Any other duties as may be assigned.

Competence and Skills

This position calls for strong organizational and communication skills among others;

• Computer literacy especially in MS-office applications, email and internet
• Planning skills
• Interpersonal skills
• Record keeping and retrieval skills
• Excellent attention to detail
• Ability to work on tight deadlines
• Strong team player and orientation towards teamwork
• High level of confidentiality

Mode of Application

Applications together with CV, copies of certificates and testimonials, and three (3) referees should be addressed and emailed to:

The Director General
ESAMI
P.O. BOX 3030
Arusha, Tanzania

Email: odg@esamihq.ac.tz, esamihq@esamihq.ac.tz

Closing Date: Applications should be received within two (2) weeks from the date of the Advertisement.